How to Prepare a Packaging Quote Request (and Get an Accurate Price Faster)

1. Start with the product, not the box

The most useful thing you can tell a supplier is what goes inside the packaging. Describe the product, its weight, whether it is fragile, and how it is packed — one item per box, several units, or a mix.

If the product is irregular in shape, has sharp edges, or is sensitive to moisture or crushing, say so. These details influence the board, construction and any inserts needed.

2. Give dimensions — and say which dimensions they are

Packaging is usually specified as Length × Width × Height. Be clear whether you are giving the size of the product, or the internal or external size of the box you need. A few millimetres matter: internal dimensions determine fit, while external dimensions affect pallet and shipping calculations.

If you are replacing existing packaging, sharing the current box (or its specification) is often the quickest route.

3. Share realistic quantities

Unit price depends heavily on quantity, because set-up work — tooling, printing plates and machine set-up — is spread across the order. Tell the supplier:

• the quantity for the first order,
• expected repeat volumes (monthly or annual), and
• whether you would like prices at more than one quantity level.

Approximate figures are fine. A range is far more useful than no number at all.

4. Describe printing and finishing

Printing can change the price and process significantly. Useful details include:

• plain or printed packaging,
• number of colours and whether brand colours must be matched,
• how many sides or surfaces are printed (including inside),
• finishes such as lamination, varnish, foil or embossing.

If artwork exists, attach it or a photo of the current pack. If it does not, say so — the supplier can share a dieline once the size and style are agreed.

5. Include delivery location and timing

Freight can be a meaningful part of the cost for bulky packaging, so include the delivery city or region. If you have a deadline — a product launch, a seasonal peak — share the target date so the supplier can confirm whether it is achievable.

Quick checklist

Ready to go? Use our quote request form — it is structured around these exact points, and you can attach drawings or photos.